This article is for Faculty or Staff members who wish to print to department printers from their personal computers which are not bound to our Active Directory domain (Windows) or managed by the JAMF self-service portal (MacOS). This document covers printers & copiers managed by the Forest Grove and Hillsboro print servers. This does not apply to campus locations (Woodburn, Eugene, MFA in Writing office) which do not use a central print server. For instructions on how to set up printing to the public copiers (aka "Pharos"), please see the relevant KB (Pharos Setup for Windows, Pharos Setup for MacOS).
Prerequisite:
Before starting the setup, you will need to know the name of the print queue for that printer/copier (ex. Dept-FG-Printer) and which print server it is managed by (fg-print.ad.pacificu.edu or hills-print.pacificu.edu).
Download and install the drivers for the printer/copier you will be setting up.
MacOS:
Go to System Preferences and select "Printer & Scanners"
Click on the "+" to add a printer.
At the toolbar at the top of the window, select IP.
Fill in the following options:
Address will be the print server's full DNS name (fg-print.ad.pacificu.edu or hills-print.ad.pacificu.edu)
Protocol will be "Line Printer Daemon - LPD"
Queue will be the print queue name for that printer (ex. DEPT-FG-Printer)
Name & Location fields can be filled in with identifying information for that device.
Use: Pick the "Select Software..." option from the popup menu. In the search box, find the correct driver for the printer/copier you are using (LaserJet M601, Canon iR-Adv C3550, etc.)
Click Add.
You may be prompted for additional options (finisher type, duplex, etc.) before setup is complete.
Windows:
Before adding the printer/copier, verify that you have LPD printing enabled.
1) Click the Windows button, then type “control panel”.
2) Click Control Panel to open it.
3) Click “Programs”
4) Click “Turn Windows Features on or off”
5) Expand Print and Document Services, make sure LPD Print Service and LPR Port Monitor are both checked. If they are not click both boxes to do so.
With LPD enabled, you can add the printer/copier.
1) Enter the following information:
Name or address of server providing lpd: fg-print.ad.pacificu.edu or hills-print.ad.pacificu.edu
Name of the printer or print queue on that server: Enter the name of the print queue you are trying to connect to (ex. DEPT-FG-Printer)
2) Click OK, select the correct driver for your chosen printer. If you do not see the device in the list of installed drivers, click "Have Disk" and point to the drivers downloaded earlier.
3) Enter a name for the printer; it is recommended to use the listed name of the printer or print queue.
4) Select "Do not share this printer", click Next to finish.