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The Google Groups section in myAccount can be used to create an email list that can be populated with faculty, staff, and students.
To begin the conversion process, the faculty member should follow these steps:
- Login to myAccount and go to Google Groups > Request A New Group.
- You will be asked to choose the type of group you are making:
- collaborative inbox that can be used as a contact address? Collaborative inboxes replaced organizational accounts.
- general purpose group, either for discussing a topic or keeping people informed?
The length of time it takes to create the Google Group will depend on the number of members. Note the email address to send to after creating the course, or look it up later by logging into https://groups.google.com and viewing the email address for the group in your list of groups.
If you wish to setup message archiving or change other mailing list settings, please continue on through the next section.
Once a Google Group is created in myAccount, most of the management features can be found in the Google Groups management web page. You can login to the Google groups page by using the link from the Boxer Apps page or by going directly to https://groups.google.com/a/pacificu.edu. To see and manage your groups, click on the My Groups button on the initial Google Groups page. A list of all your groups should now be shown. If you are the owner of a group, you should see the word Owner in brackets below the list name and a blue link on the word Manage to make changes to your list.
Please follow these steps to change the list type from a simple email list to any other group type:
- From the My Groups page, click on the Manage link for the group that you wish to modify
- Scroll down in the menu on the left if needed and select the Information section.
- Select the Advanced option under Information
- Select the Group Type from the drop down menu in the middle of the page. Your options are Email List, Web Forum, Q & A Forum, and Collaborative Inbox. A brief description of each option is shown in a blue box below the drop down menu after you select the type. Make the selection for the type of list you wish to create.
- Click the Reset this group button when you are ready to change the group type.
Please follow these steps to turn on message archiving:
- From the My Groups page, click on the Manage link for the group that you wish to modify
- Scroll down in the menu on the left if needed and select the Information section.
- Select the Content Control option under Information
- Set the check box for Archive messages to the group.
- Click the Save button to save this change.
Please follow these steps to turn on features to moderate messages to the group:
- From the My Groups page, click on the Manage link for the group that you wish to modify
- Scroll down in the menu on the left if needed and select the Settings section.
- Select the Moderation option under Settings
- Set the check box for Moderate all messages to the group if you only want messages posted by the list owner to go out to the group. Using this option would be considered an Announcements Only list in the old mailing list system.
- Set the check box for Moderate messages from non-members of the group if you wish to allow list members to post without moderation but moderate any message from someone who is not a member of the list. Using this option would be considered a Team List in the old mailing list system.
- Click the Save button to save this change.
Many other options are available under the group management section. These include adding custom subject lines, setting up who can post to the list, setting list moderation options, adding list users and owners, and including footers with instructions on how to unsubscribe. Please review the various options under each of the management subjects and save your changes when done.
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