Box Hubs: Create and Share Knowledge using Box Hubs

Tags Box boxhub

Box Hubs allows you to organize and share related Box files, folders, links, and resources in a single, easy-to-navigate workspace. Instead of sending multiple individual links or folders, a Hub provides one centralized location where faculty, staff, and collaborators can quickly find the information they need.

Common uses include:

  • Department documentation
  • Project documentation
  • Training materials
  • Committee resources
  • Student resources
  • Policies and procedures
  • Event information
  • Research collaboration

Box Hubs Access

For now, UIS is only giving access to create Box Hubs on a per-request basis so that we can make sure users are informed about risks associated with the tool.  Request access here.

Box Hubs Risks

Sharing a Hub automatically shares all of the content that has been included in that hub to those same users/populations. The way it does this is not intuitive to people who are used to Box’s other interfaces, and so Box Hubs access carries with it a significant risk of Box Hubs creators/editors accidentally sharing content with people that were not meant to see that content.

Create a Box Hub

  1. Sign in to Box.
  2. Click Create New and select Hub (if available).
  3. Enter a title and description.
  4. Add files, folders, or web links.
  5. Organize content into sections.
  6. Share the Hub with your intended audience.

Note: Editors of a Hub must have permission to access the files or folders included in the Hub.

Best Practices

  • Group related content in one Hub.
  • Use clear titles and section names.
  • Keep information up to date.
  • Remove outdated resources.
  • Share the Hub link instead of multiple individual file links.

Frequently Asked Questions

Who Can Use Box Hubs? 

All users can access Box Hubs that have been shared with them.  Any user can edit a Hub if editing permission has been shared with them.  Only certain users can create Box Hubs, as described above.

Does a Hub store copies of my files?

No. A Hub displays links to your existing Box content.

Can I add websites?
Yes. You can include web links along with Box files and folders.

Can I update a Hub after it's created?
Yes. You can add, remove, or reorganize content at any time.

Contact Support

 

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